Employee FAQ’s

No, sorry, if a Standard or Enhanced Disclosure is required it is usually done through your employer who must use a registered or umbrella body such as us.

Anyone is eligible for a Basic Disclosure.

Standard Disclosures are restricted to persons who undertake specific activities for example, such as a security officer or the holder of a fire arms certificate.

If you work or volunteer with vulnerable groups, you may need an enhanced criminal record disclosure.

The Government offer extensive guidance on this at https://www.gov.uk/government/publications/dbs-check-eligible-positions-guidance

This depends on your job, the nature and status of your conviction (spent or unspent) and your employer’s policy for the recruitment of ex-offenders.

We aim to complete our search within 30 working days of receiving your employer’s request. Occasionally security screening may take longer, however we will always keep your organisation informed.

There are many examples of evidence to prove career history. We will work to help you provide the necessary documentation to confirm a gap period.

A personal referee is someone of good standing in the community such as a Professional person, Police Officer, Faith Leader, School Teacher etc and who can vouch for you. They must know you and be willing to confirm elements of your career history. Personal referees are not often used.

They should have known you a minimum of 3 years, but 5 or more is better. They CANNOT be related to you by marriage or blood, live at the same address as you or be already providing an employment reference.

We may request this to prove a period in your employment history because we’re unable to get a reference confirming employment from one of your former employers (if they no longer exist, or are abroad, or decline to provide a reference).

If BS7858 screening standard has been requested, this is a standard procedure. Your employer has asked for it in order to complete security screening as part of an organisations’ policy.

You have several options:

– Check back through your Bank Statements to see who was paying you when
– Look for old payslips or other documentation
– Apply for a HMRC Tax Office “History of Earnings” letter and see what it says. This is free and can be requested by calling +44 (0)1962 600 110 (Select the following menu options; 2,3,6 and speak to an advisor). Alternatively, use the HMRC app to secure your career history records.

If you cannot supply the information we may be unable to complete your security screening, which of course may jeopardise your employment.

You could provide:

– Letters, emails or other documents proving you were studying somewhere
– Copies of Bank Statements for the whole period
– Passport stamps or other paperwork proving you were abroad.
– A HMRC Tax Office “History of Earnings” Letter for all of the Tax Years included in the period concerned. This is free and can be requested by calling +44 (0)1962 600 110 (Select the following menu options; 2,3,6 and speak to an advisor). Alternatively, use the HMRC app to secure your career history records.

You will need to provide:

– Copies of paperwork confirming flights, tickets, boarding passes OR
– Bank, Credit Card or Mobile Phone statements showing calls from abroad OR
– Currency exchange receipts or receipts from purchase made showing shop details and dates.

When your vetting is completed the file is passed onto your organisation or employer. No information will be shared with anyone except your organisation or employer and all our data is securely stored in accordance with the Data Protection Act 2018. All records are managed in accordance with our data protection policy.

All data is held at our secured facilities and in accordance with the Data Protection Act 2018. Data is securely destroyed six months after the completion of your vetting unless otherwise agreed in writing by your employer.